Circulation Policy

Rossford Public Library Circulation Policy

The policy describes how to obtain a library card, how many items can be checked out, library fines, lost materials, etc.

The Rossford Library welcomes you as a patron of our services. Please review carefully, the circulation policies outlined below so that you can make best use of our library with the most convenience.

Statement of Patron Responsibility: A library card is a valuable resource. Patrons of the Rossford Public Library are responsible for all materials checked out on their card. If said materials are returned late, damaged, or are lost, the patron is responsible for paying the associated fines or replacement fees. The parent of legal guardian of a minor patron is responsible for all materials checked out on the minor patron’s card.

Applying for a Library Card


Patrons who reside within the state of Ohio, with identification, are eligible for a library card and may register as a borrower. Acceptable identification must have the most current and correct mailing address and applicants must supply a valid phone number or email address. If you do not have identification depicting your current address, you may present a utility bill or other pie of mail that was addressed to ad received by you at your home address. Patrons with a non-local address who will be in the area for a short amount of time may obtain a library card if we are provided with both their short term and permanent addresses providing that one of those addresses is within the state of Ohio. While P.O. boxes are accepted, a physical address must also be provided. Since the library does not notify patrons of overdue items by mail or phone, an email or text alert is the preferred method of patron notification for over dues as well as the arrival of requested items.

Minor borrowers under the age of 18 must have a library card application signed by a parent or legal guardian to obtain borrowing privileges. Parents are encouraged to have a library card of their own. A minor library card will not be issued to an adult with no child present. It is up to a parent of legal guardian to determine at what age their child may obtain borrower privileges.


Teacher cards are issued to patrons who verify a teaching position at a local school or daycare. The teacher card is to be used for classroom materials only with any personal materials being charged to the teacher’s regular patron card.  Although no overdue fines are accrued, replacement costs will be charged for lost or damaged items and due dates and renewal limitations still apply. Teacher cards cannot be used to access the internet on the library’s computers. The teacher card privilege is only valid at the Rossford Public Library and cannot be used at other libraries in Wood County.

Patron Account Security

No one is allowed to use another person’s card for any purpose under any circumstances including checking out materials and using a computer. Patrons should treat their library card as they would a credit card. Patrons should report a lost or stolen library card to the library as soon as possible. The owner of a lost or stolen card is responsible for all materials checked out on that card up to the time that he or she reports it to the library as lost or stolen. It is the patron’s responsibility to notify the library if they move or if any other pertinent information changes so that their record may be updated.

Loan Periods and Fine Structure

The Rossford Library is a fine free institution with the exception of our special collection items.  Loan periods and special collection fines are as follows:

Books: 28 days (new fiction – 14 days)

DVDs/Blue-rays: 14 days, (browsing copies/new movies 7 days)

CDs: 28 days, (new music CDs-14 days)

Magazines: 7 days

Audiobooks/Playaways: 28 days (new- 14 days)

Electronic Games: 7 days

Launchpads: 14 days

Puzzles & Kits: 28 days

Special Collections:
Traffic Cones: 2 days, .50 a day (per piece) if overdue
Mobile Wi-Fi Hot Spots: 7 days, .50 a day if overdue, data will be immediately disabled
Home Tools Collection:  7 days, .50 a day if overdue

Materials from different libraries or items from our special collections may have different loan periods. Please check your receipt for due dates. Materials (with the exception of special collections) may be returned to any library in Wood County. Items may be renewed up to four times providing no other patron is waiting and the item is renewable.

Patrons are limited to 100 items checked out on their card at a time. This includes a 5 item limit on electronic games. New borrowers are limited to a total of five (5) items (excluding any video games) until the time that their mailed library card is received at the home address and brought back to the library. At this time, the patron’s record will be adjusted to the 100 item limit as long as the record is in good standing.

Non-renewable materials include- browsing collection items, electronic games/Launchpads tables and chairs, traffic cones, hot spots, home tools, items requested by other patrons, and loans borrowed from other libraries outside of our consortium. Miscellaneous fees such as, but not limited to, printing, copying and faxing may not be applied to a patron’s library account and must be paid for at the time the service is provided.


Lost, Damaged or Stolen Materials

 Materials may be renewed up to four times provided no other patron is waiting. This may allow some time to search for a missing item. Once the item has aged to lost status, the patron is charged for the replacement cost of the item.

Library materials returned damaged will be reviewed and repair or replacement fees will be accessed to the patron’s account. The library does not accept replacement materials, only monetary compensation will be accepted as payment for lost or damaged items.

Library materials stolen from a patron are the responsibility of the patron. A receipt may be offered to the patron for insurance purposes.

In the event that materials are damaged by a verifiable act of God, the library will assess each situation individually.

Delinquent Accounts/ Collection Agency

Borrowing privileges will be suspended for patrons with three (3) or more overdue items until the materials are returned or paid for. Records will be restricted for patrons with accounts showing fines in excess of $5.00. The Rossford Public Library contracts with a collection agency to manage delinquent accounts over $9.99. This agency utilizes a material recovery system that significantly increases the return of past due materials. An initial reminder is sent by the agency, followed up by incremental attempts to recover fines or materials. A $12.00 non-refundable recovery charge will be added to each account that is referred for collection services.

(Adopted by Board of Trustees 9/23/10)

(Revised 6/2014) (Revised 2/1/2017)
– Extended due dates on some circulated materials

(Updates Adopted by the Board of Trustees 12/13/2017)
- Tables & chairs non-renew
-No replacement materials accepted
-Removed $25.00 computer restriction.

(Revisions approved 10/24/2018)
-Senior cards (age)
-Teacher applications (no personal card necessary)
-Threshold for delinquent accounts ($25.00 to $9.99)

(Revisions approved 12/12/18 to go into effect on 1/2/2019)
-Fine free
-Addition of special collection items
-Patron record suspended when 3 or more items are overdue